How Paidex works
One file in, one ledger out. No data entry, no integrations, no reviews to collect — just the payment facts already sitting in your invoices.
From export to ledger
Export your invoices from QuickBooks
In QuickBooks Online, run any invoice report and export it to CSV. Paidex works from that file alone — no account connection, no API, no permissions to grant.
Upload the CSV
Sign in and drop the file in. Everything is parsed in your browser; nothing is stored until you confirm the import.
Confirm the column mapping
Paidex auto-detects the customer, invoice date, amount, and payment columns by matching your headers. You confirm the mapping in one screen — QuickBooks reports vary, so you always get the final say.
Read the ledger
Every customer is listed worst-first: total billed, open balance, dollars 60+ days past due, average days-to-pay, and late percentage — each with a plain-language verdict.
What you get back
A ledger, sorted worst-first. Every column traces to an invoice or a payment.
Total open balance
$24,190
60+ days past due
$20,720
Avg days-to-pay
64d
Delinquent
3
| Customer | Open | 60+ due | Avg pay | Verdict |
|---|---|---|---|---|
| Brenner Builders | $12,300 | $12,300 | 33d | Delinquent |
| Rivera Remodeling | $8,420 | $8,420 | 125d | Delinquent |
| Oakline Property Mgmt | $1,900 | $0 | 72d | Slow Pay |
| Handel & Sons HVAC | $0 | $0 | 21d | On Time |
Open — unpaid balance still on the books.
60+ due — of that, how much is more than 60 days late.
Avg pay — mean days from invoice to payment.
Verdict — plain words from the thresholds, never a score.
How a verdict is decided
Two fixed thresholds — 21 days and 60 days late — decide every verdict. Never a score.
Paid on time, or an open balance under 21 days past due.
Paid 21–60 days late, or half of invoices paid late.
An open balance 60+ days past due, or paid 60+ days late.
Money more than 60 days past due, or an invoice that was paid more than 60 days late.
Not delinquent, but a pattern of late payment or a balance more than 21 days past due.
Has payment or balance history and none of the above.
Nothing computable yet from the imported invoices.
Verdicts are plain-language summaries of the numbers on the row — nothing more.